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What is Mail Drop and how to use it on iPhone, Mac, and PC

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You possibly can simply ship massive attachments as much as 5 GB to anybody through e-mail utilizing Mail Drop. It’s constructed proper into the Mail app in your Apple units. This tutorial exhibits you the way to ship a number of massive information, photographs, movies, docs out of your iPhone, iPad, Mac, or PC with Mail Drop.


Table of Contents

What’s Mail Drop by Apple?

E-mail companies have a most attachment file measurement restrict. For instance, in case you connect any file over 25 MB, Gmail will ask you to add it to Google Drive and ship the hyperlink of that file.

Equally, if you attempt to add one or a number of huge movies, PDFs, ZIP, or different information within the Apple Mail app or iCloud Mail, and if the whole measurement exceeds 20 MB (28.3 MB in some instances, perhaps it’s a bug), it provides you the choice to ship them through Mail Drop.

Mail Drop uploads the information to iCloud and sends solely the attachment hyperlink to the recipient. They will faucet the hyperlink and obtain the file. This isn’t counted towards your iCloud storage (free 5 GB or paid plan).

When you determine to not use Mail Drop, the e-mail with massive attachments might bounce again and keep undelivered.

Apple launched Mail Drop in 2014 with OS X 10.10 Yosemite for Mac. Later with the iOS 9.2 software program replace, this useful characteristic was added to the Mail app on iPhone, iPad, and iPod contact. Since then, Mail Drop has been a characteristic on all variations of macOS and iOS.

Mail Drop limits and different guidelines

  • You possibly can solely connectas much as 5 GB in a single e-mail and ship them through Mail Drop. This may be one 5 GB file or a number of information totaling 5 GB.
  • Mail Drop attachments are solely out there to the receiver for30 days. If they don’t click on the hyperlink and obtain the information you despatched them inside 30 days; you’ll have to connect and ship the e-mail with Mail Drop once more.
  • Mail Drop has a1 TB restrict. Meaning at any level, the whole variety of information you will have despatched can’t be greater than 1 TB. As information expire after 30 days, they unencumber the 1 TB restrict, and you may hold sending extra attachments through Mail Drop.
  • You can’t ship an uncompressed folder through Mail Drop. You possibly can easilycompress information and folders right into a ZIP on iPhone or iPad earlier than sending them. On Mac, choose the information and folder, right-click and select Compress.
  • Mail Dropworks solely contained in the Apple Mail app on iPhone, iPad, Mac, and in iCloud Mail (accessed through a browser on Mac or PC). However you should utilize it to ship attachments inside any e-mail service (like Gmail) so long as it’s added to your Mail app.
  • Relying on the file measurement and web pace, sending and downloading information in Mail Drop might take some time.

Now that you’ve the fundamentals about Mail Drop proper, right here is the way to ship a number of photographs, movies, paperwork, PDFs, and different massive information out of your iPhone, iPad, Mac, and PC.

The way to ship massive information utilizing Mail Drop on iPhone, iPad

1) You possibly can connect information from contained in the Mail app or utilizing the iOS Share Sheet.

  • Open the Mail app and compose a brand new mail or reply to 1. Faucet thephotographs or file icon or press an empty space and faucet Insert Picture or Video or Connect File. Now, select the information (left picture beneath). Notice: Probably, this technique will compress the video.
  • Open Pictures, Information, or one other app > choose the photographs/movies/information > faucet theshare button > Mail (proper picture beneath). Notice: This technique gained’t compress the video.

2) Enter the receiver’s e-mail handle, topic line, and e-mail physique.

3) Faucet the blue ship button.

4) When the attachments’ measurement is simply too huge, you’ll see a popup. Faucet Use Mail Drop. When you don’t see it, which means information are sufficiently small to be despatched usually through e-mail.

5) As soon as the information are uploaded, the e-mail will likely be despatched.

The receiver will get the e-mail with iCloud hyperlinks to obtain your attachments.

The way to use Mail Drop on Mac

Right here’s the way to ship massive information through Mail Drop on Mac:

1) Open the macOS Mail app and compose a brand new mail or reply to 1.

2) Drag the big file from a folder to the Mail app display or click on the paper clip icon and add the file.

3) Click on the ship button. If you don’t see any popups, which means the file was sufficiently small to be despatched usually, or Mail Drop is enabled and your e-mail was despatched with it.

4) When Mail Drop is disabled (or in some instances when it says Message Dimension in purple, which you need to ignore for now), you will notice a popup asking your permission. Click on Use Mail Drop.


The way to allow Mail Drop and mechanically ship massive information

When you ship a number of emails with massive attachments, you’ll be able to allow an choice to mechanically ship massive attachments through Mail Drop with out exhibiting any popups.

By default, Mail Drop is already turned on for the iCloud Mail account within the macOS Mail app. However for third-party accounts like Gmail, you’ll be able to optionally allow Mail Drop.

Right here’s the way to activate Mail Drop on Mac:

1) Open the Apple Mail app and press Command + , (comma key) or from the menu bar, click on Mail > Preferences.

2) Click on Accounts.

3) Choose the e-mail account and examine Ship massive attachments with Mail Drop.

The way to use Mail Drop through

When you use iCloud Mail in a browser on Home windows PC or Mac, right here’s the way to use Mail Drop:

1) Go to and sign up utilizing your Apple ID.

2) Click on Mail.

3) Click on the compose button to start out a brand new e-mail or reply to an current one.

4) Drag and drop a big attachment on the compose e-mail display or click on the paper clip icon so as to add a file. It is going to mechanically begin importing. Ship it like all regular e-mail.

5) In some situations, you might even see a popup asking your permission to ship massive information through Mail Drop. Click on Use Mail Drop.

What to do in case you see the “Can’t add attachment” popup?

When you see this popup, which means Mail Drop is disabled. Right here’s the way to allow it on

1) Click on the settings icon from the highest left and select Preferences.

2) Click on Composing and examine the field for Use Mail Drop when sending massive attachments > Finished.

Notice: In my testing, I discovered that even when Mail Drop was disabled, I noticed the popup to Use Mail Drop when attaching a giant file. After some time (about half-hour), I noticed the “Can’t add attachment” popup when Mail Drop was disabled. To repair this, observe the above steps to allow Mail Drop, and also you gained’t see any popups.

Giant e-mail attachment? No worries.

That is how one can ship huge information, movies, a whole bunch of images, and extra as much as 5 GB at a time through Apple’s Mail Drop characteristic within the official Mail app. The service works nice.

As mentioned above, Google presents an analogous characteristic in Gmail, the place it uploads massive information to Google Drive and share simply the attachment hyperlink within the e-mail. A number of third-party companies like Firemail additionally provide this and extra with their paid plans.